People & Culture Intern

About HealthCare Access Maryland (HCAM)

HealthCare Access Maryland (HCAM) is a nonprofit organization dedicated to making Maryland healthier by connecting residents to health insurance coverage and providing comprehensive care coordination. Each year, HCAM assists over 80,000 individuals across the state, offering personalized guidance, health education, and advocacy to ensure every Marylander has an equal opportunity to achieve optimal health. healthcareaccessmaryland.org [https://www.healthcareaccessmaryland.org/who-we-are/?utm_source=chatgpt.com]

Job Summary

The People & Culture Intern provides administrative and project support to the People & Culture department. This role supports employee records management, SharePoint administration, leave and accommodation tracking, inbox monitoring, employee engagement initiatives, and department workflow management. The intern plays a key role in maintaining organized employee records, supporting compliance efforts, improving operational efficiency, and enhancing the employee experience.

This position offers hands-on experience in human resources, employee experience, organizational operations, compliance, records management, and workplace culture within a mission-driven organization.

Duties and Responsibilities

The primary responsibilities of this position are

Employee Records Management & Digitization

• Scan paper personnel files and convert employee records into electronic format.
• Upload, organize, and maintain employee records within SharePoint.
• Ensure employee files follow established naming conventions and organizational standards.
• Conduct personnel file audits to identify missing or incomplete documentation.
• Assist with records retention and file cleanup initiatives.
• Maintain secure, organized, and audit-ready employee records.
• Support the department's transition from paper personnel files to digital records.

SharePoint Administration & Workflow Support

• Maintain employee file