Facilities Intern - (Immediate Opening)

Role Mission: The Facilities and Construction department manages the IDEA experience beyond the classroom, from the moment a student sets foot in our schools until a student walks the stage at graduation. Our team works to eliminate operational obstacles that could prevent teachers and school leaders from focusing on instruction. Specifically, the Facilities and Construction team is responsible for achieving operational excellence at every school, with a specific emphasis in the following areas: maintenance staff hiring, onboarding and development, facility maintenance, staff and student safety, as well as leading the execution of construction and warranty management. The intern position will support the needs of the team to work more efficiently and strategically. This includes support in logistical preparation for professional development events, organization files, preparing reports, and assisting with team financials such as AMEX reconciliation, staff reimbursements, and vendor payments through Tyler Munis and Concur applications. Location: This is a full-time on-site position based in Rio Grande Valley, Texas. What You’ll Do – Accountabilities

Support the Facilities and Construction Team by

• Receive, sort, and distribute incoming mail and packages to appropriate departments and staff.
• Prepare and send outgoing mail, ensuring proper labeling, postage, and timely delivery.
• Ensure confidentiality and security of all mail handled.
• Enter requisitions accurately and in a timely manner into the financial system.
• Monitor and complete pending receiving to ensure compliance with procurement and accounting policies.
• Maintain accurate records to support audits, budget tracking, and reporting.
• Communicating effectively with facilitators, campus staff, and other IDEA employees and vendors before, during, and after trainings, as needed

Support the Facilities and Construction team’s financial reports by:

• Ensure timely updates and data integrity to s