Scheduling Specialist Intern

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Working Title: Scheduling Specialist Intern

Classification Title: Administrative Trainee

Posting Details

Priority Application Date: Thursday, October 8th @ 11:55pm PT (Posting will remain open until filled)

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Administrative Trainee is a trainee level appointment working under lead work direction of the Space Management Analyst (AA/S EX II) and with close supervision of the Space Management Manager. During the trainee period, which is not to exceed 24 months the Administrative Trainee participates in training to learn facilities scheduling and administrative operations support services for the Office of Space Management. As a trainee, this position studies and applies the principles and techniques of facilities scheduling, and all types of activities, meetings, and events in state-owned University facilities, while developing proficiency in providing customer service support for related functions. The incumbent serves as a front-line contact for Space Management, gains working knowledge of applicable University policies and scheduling procedures and develops skills in the complex administrative and clerical functions of the office. Under close guidance, the incumbent applies scheduling methods with increasing independence and undertakes more complex scheduling tasks as knowledge and skills increase.

FLSA: Non-Exempt (eligible for overtime compensation)

Anticipated Hiring Range: $4,367.00 per month (Step 1). Anticipated starting salary is at the entry of the classification salary range.

CSU Classification Salary Range: $4,367.00 per month (Step 1) - $6,362 per month (Step 20)

Salary step placement will be determined based on relevant qualifications and professional experience.

Best-in-class Benefits: Click here to learn more [https://www.calstate.edu/csu-system/careers/benefits]

CSU Total Compensation: Click here to learn more [https://www.calstate.edu/csu-system/careers/compensation/Pages/compensation-calculator.aspx]

Salary Grade/Range: 1

Recruitment Type: Temporary Temporary (1-Year Limited Duration. Possibility for an additional 1-year appointment based on funding and performance.)

Time Base: Full-Time

Work Hours: Monday to Friday, 8:00 am - 5:00 pm. Hours may vary based on department needs.

Department Information

Space Management is a unit of Facilities Management within the Division of Administration & Business Affairs. Space Management is delegated the authority and responsibility to govern space use and schedule academic and State-owned, controlled and operated campus space on behalf of Sacramento State. Space Management coordinates the use of University controlled facilities for classes, final examinations, and events and implements and communicates space use charges and terms and conditions.

Space Management strives to be a professional, customer-focused, responsive and effective provider of space management services in a cooperative framework to best serve Sacramento State's mission and strategic priorities.

To learn more about Space Management, visit: Space Management | Sacramento State [https://www.csus.edu/administration-business-affairs/space-management/]

Minimum Qualifications

Knowledges and Abilities

Familiarity with and understanding of current social, political, economic, and scientific developments and trends; working knowledge of methods and problems of organization, administration, and management; working knowledge of research techniques and simple statistics.

Ability to collect and compile a wide variety of standardized data; ability to identify and obtain information from outside resources; ability to reason logically, draw valid conclusions and make appropriate procedural recommendations; ability to read comprehensively; ability to participate effectively in conferences and interviews; ability to speak effectively and write in a clear, concise form; ability to establish and maintain cooperative working relationships with others.

and

Education

Equivalent to graduation from a four-year college or university.

Required Qualifications

• Equivalent to graduation from a four-year college or university in public

administration, business administration, or a related field.

• Experience or coursework in administrative support, office operations,

scheduling, or a related area, gained through academic, internship, or professional settings.

• Ability to collect, compile, and organize data or information and preparing

written reports, summaries, or recommendations based on findings.

• Familiarity with and understanding of current social, political, economic,

and scientific developments and trends; working knowledge of methods and problems of organization, administration, and management.

• Knowledge of research techniques and simple statistics, including the ability

to collect and compile a wide variety of standardized data and make appropriate procedural recommendations.

• Proficient skills using office software packages, technology, and systems

(e.g., MS Office/365 Suite (Outlook, Word, Excel, Teams, OneNote, etc.), Internet browsers, Adobe Acrobat, and Windows operating system).

• Excellent communication skills, including the ability to speak effectively,

write in a clear and concise form, and participate effectively in conferences, meetings, and interviews.

• Excellent interpersonal skills with the ability to establish and maintain

cooperative working relationships with faculty, administrators, staff, students, and the general public.

• Ability to identify and obtain information from outside resources; ability to

reason logically, draw valid conclusions, and make appropriate procedural recommendations.

• Organizational, multi-tasking, and detail-oriented skills with the ability

to prioritize and manage competing deadlines under close supervision.

• Ability to interpret and apply policies and procedures with guidance from

supervisor and developing independence as experience increases.

• Ability to assist users with scheduling needs, learn scheduling software

applications, and resolve associated issues under direction.

• Ability to perform business math, compile budgetary data, and assist with

accurate projections as directed.

• Commitment to maintaining a welcoming and inclusive work environment with

diverse colleagues and constituents including faculty, students, staff, and members of the community.

Condition of Employment

• Satisfactory completion of the background check process.

Preferred Qualifications

• Proficient or developing skills using Astra Schedule, Crystal Reports, AiM,

Video/Web Conferencing tools (Zoom, Microsoft Teams, etc.), Web applications, and/or other internal campus systems.

• Experience or academic coursework in higher education administration, public

administration, or a related field.

• Familiarity with Sacramento State or comparable CSU campus policies,

procedures, and facilities operations.

• Coursework in management, organizational behavior, statistics, or research

methods is beneficial.

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State [http://www.csus.edu/] is located in the heart of California’s capital city, five miles from State Capitol. T

The lush, 300-acre park-like campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million.

Sacramento State proudly serves as a Hispanic-Serving